Policy became operational on: 1 April 2020
Next review date: 1 April 2021
These can include customers, third-party personal information submitted by our customers in relation to using our services, business contacts, employees and other people the organisation has a relationship with or may need to contact.
This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards — and to comply with the law.
ID Analyzer is a service provided by Evith Technology that processes highly sensitive personal data on-behalf of our customers, this data protection policy ensures that the company Evith Technology:
The General Data Protection Regulation 2016/679 describes how organisations — including Evith Technology — must collect, handle and store personal information.
These rules apply regardless of whether data is stored electronically, on paper or on other materials.
To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully.
The General Data Protection Regulation is underpinned by eight important principles. These say that personal data must:
This policy applies to:
It applies to all data that the company holds relating to living individuals, even if that information technically falls outside of the General Data Protection Regulation 2016/679. This can include:
This policy helps to protect Evith Technology from some very real data security risks, including:
Everyone who works for or with Evith Technology has some responsibility for ensuring data is collected, stored and handled appropriately.
Each team that handles personal data must ensure that it is handled and processed in line with this policy and data protection principles.
General staff guidelines
We understand it is a major privacy concern for your business when using ID Analyzer service as it requires uploading of sensitive personal information for us to provide the service. We have designed a highly secured system to ensure the privacy of our customers and their users. To disable personal information logging while accessing ID Analyzer service, it is possible to specify a parameter "vault_save" when submitting document to our API system. By setting the parameter to the value "false", all personal information including images uploaded, request parameters and response result will be permanently deleted from our server upon completion of the API request. No data containing any personal information will be stored if you specify this special parameter, with the exception of HTTP log file which contains only your server IP address connecting to our API, user agent header and a timestamp.
In case where vault storage is not disabled, document submitted to our API will be stored in our secured vault system, which is made available only to you under your Web Portal, entries inside the vault can be permanently deleted at any time.
These rules describe how and where data should be safely stored.
For us to improve ID Analyzer service and provide support to our customers, it is necessary for our company to work with customers' data, we do so under an environment governed by strict guidelines. We understand when personal data is accessed and used that it can be at the greatest risk of loss, corruption or theft:
The law requires Evith Technology to take reasonable steps to ensure data is kept accurate and up to date.
The more important it is that the personal data is accurate, the greater the effort Evith Technology should put into ensuring its accuracy.
It is the responsibility of all employees who work with data to take reasonable steps to ensure it is kept as accurate and up to date as possible.
All individuals who are the subject of personal data held by Evith Technology are entitled to:
If an individual contacts the company requesting this information, this is called a subject access request.
Subject access requests from individuals should be made by email, addressed to the data controller at [email protected] The data controller can supply a standard request form, although individuals do not have to use this.
Individuals cannot be charged to honour a subject access request. The data controller will aim to provide the relevant data within 30 days.
The data controller will always verify the identity of anyone making a subject access request before handing over any information.
In certain circumstances, the General Data Protection Regulation allows personal data to be disclosed to law enforcement agencies without the consent of the data subject.
Under these circumstances, Evith Technology will disclose requested data. However, the data controller will ensure the request is legitimate, seeking assistance from the board and from the company’s legal advisers where necessary.
Evith Technology aims to ensure that individuals are aware that their data is being processed, and that they understand:
To these ends, the company has a privacy statement, setting out how data relating to individuals is used by the company.